Summary: Responsible for full charge bookkeeping, accounts payable, payroll processing, and other general accounting and clerical functions and duties as assigned. Also responsible for the monthly invoices as required by the grants.
Primary Responsibilities:
Bookkeeping
• Oversee General Ledger Maintenance and prepare analysis
• Review supporting documentation and schedules
• Prepare month-end and year-end close
• Perform subcontractor fiscal reviews and audits onsite and field
• Perform monthly bank reconciliation
• Prepare monthly financial reports/invoices/cash requests
• Assist in budget preparation and forecasting
• Monitor expenses to ensure they are allowable and within budget
• Work with external auditors
• Prepare financial reports for the board
Accounts Payable
• Review bills and oversee payments, determine proper coding and allocation
• Responsible for following-up on all accounts payable inquiries
• Ensures vendor files include current W9; prepares and files annual 1099 reports
Payroll
• Processes semi-monthly payroll, including non-exempt timecard processing
• Coordinates with the Associate Executive Director to ensure that all pay changes and deductions are reflected appropriately in the payroll system
• Prepares payroll reports necessary to reconcile to General Ledger and performs timely reconciliations
• Prepares all journal entries related to payroll and employee benefits
• Reconciles annual W-2 reports
• Assists in workers’ compensation audit
Single Audit & Income Tax
• Prepare documents for and respond to inquiries from the external CPA
• Review reports prepared by the CPA for approval by the President & CEO and board
Other Duties
• Performs research, reconciliation and other general accounting tasks as requested and necessary to meet department reporting deadlines
• Provides general assistance with clerical administration and other support needs, including general school community events and other related responsibilities
• Prepare financial reports as requested
